Lawn Care Business Bookkeeping Made Simple

Because You Didn’t Start Your Business to Do Paperwork

Lawn care pros are some of the hardest-working small business owners out there, but when it comes to bookkeeping, many fall into the same trap:

✅ Great at mowing and maintenance
❌ Struggle to track income, expenses, or profits

If you want your lawn care business to grow, you need your books in order. Here's a simple guide to keeping your finances trimmed, tidy, and tax-ready.

Track Every Dollar In and Out

Bookkeeping starts with knowing:

• What you earned (invoices, payments, cash jobs)

• What you spent (gas, supplies, equipment, etc.)

Use a separate business account to avoid mixing personal and business expenses.

Common Lawn Care Expenses You Should Track

• Gas & oil

• Lawn mowers, trimmers, tools

• Repairs and maintenance

• Dumping fees

• Uniforms or branded shirts

• Business insurance

• Marketing & flyers

• Software (scheduling, invoicing, etc.)

• Truck/trailer fuel and upkeep

Use Software or Spreadsheets

You can use:

• QuickBooks Online (great for scaling)

• Wave (free for solo operators)

• Google Sheets or Excel (if you're on a budget)

Track income, expenses, and mileage weekly, not just when tax time comes.

Set a Weekly Bookkeeping Routine

Pick one day each week to:

• Enter your payments and expenses

• Reconcile your account

• Send invoices or follow up on unpaid jobs

It only takes 15–30 minutes and saves hours of stress later.

Use Reports to Grow Smarter

Bookkeeping helps you answer:

• Which clients are most profitable?

• Are you charging enough to cover rising gas costs?

• Can you afford to hire help or upgrade equipment?

These aren’t just numbers, they’re growth tools.

Need Help?

If bookkeeping feels like more work than your mower, that’s what I’m here for.

I help lawn care pros clean up their books, track their profits, and get back to doing what they do best.

Contact us by clicking here

Or send us and email at David@RuckandReconcile.com

Check out our services here

Learn more about Ruck and Reconcile here

And as always, thanks for reading and we’ll see you next week!